Wedding Planners

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Finding A Good Wedding Planner

wedding planner will greatly reduce your problems that you will tend to face while planning for your wedding. A lot of stress is common while preparing for your wedding and you tend to worry about the arrangements, the execution of your wedding plan and much more. A good wedding planner will definitely help you to remove the stress factor from your wedding plans and that too with you still being in control. A wedding planner will ease your load while you plan your wedding and also ensure that it will be a memorable day in your life.

A wedding planner offers many services to help you have a great wedding. Since most wedding planners have experience and contacts with most providers, they will help you to find the best possible items for your wedding within your budget. They can also help you to identify the best possible church or venue for your wedding. The wedding planners will know lot of venues where you can have your wedding at a reasonable price too. Finding the best possible attire for the bride and the groom or even for the whole family is also done by wedding planners. Making floral arrangements, arranging for the photographer, videographer and decorations for the wedding is also done by wedding planners. Almost all necessary arrangements needed for the wedding and your reception will de done by the wedding planner and thus you can relax and prepare for the wedding.

While picking a wedding planner do make sure that you do the necessary background checks needed and also ensure that the person whose services you are going to utilize is a licensed wedding planner. A small research on the wedding planners available in your city would be beneficial in picking the right person for the job. As weddings involve huge amounts of money it is very important for you to land up with the right wedding planner else you might lose your money and also ruining your dream wedding. Pick a wedding planner who has a great personality and one who can work as a team with you. The wedding planner should be ready to give and accept ideas to make the wedding just as you want it to.

Even if you hire a wedding planner do remember that it is your wedding and you need to make the final decision on what is needed and what can be left. You should not let the wedding planner make all the decisions as that will make your wedding not the way you really wanted it to be. But don’t blindly accept or reject any suggestions from the wedding planner. Have a healthy discussion with the wedding planner before you make the decision. The most important thing to consider while selecting a wedding planner is the costs. Do check through all the available wedding planners in the city and compare their services and costs before deciding on which wedding planner you are going to select.

Do remember that even the best planned wedding can have a few unexpected glitches and in such situations a wedding planner will be a boon to you as the wedding planner will take care of those problems while you can enjoy your wedding.

10 Tips to Find the RIGHT Wedding Planner

1. Consider your needs. What type of service will you require? There are as many planners as there are choices, so it’s important for you to narrow down your selection based on what you need. Here are examples of the most standard types of services that wedding planners provide:

a. Day-of coordination (present only on the day of your wedding to ensure everything is handled professionally)

b. A referral service (the planner recommends different vendors based on your preferences and you do the hiring and liaising on your own)

c. Comprehensive service (the planner oversees everything from choosing the venue booking the church helping with providers etc.)

… or perhaps you are going to have such a small celebration that you’ll just need the planner to oversee a few minor details while you handle the rest. The choice is yours!

2. Consider their background and education. For example, if you are looking for lots of creative input, for example, you may want to hire a wedding planner that has a background in a creative field – such as art or graphic design. Perhaps you are looking for somebody who will do all the legwork and will work with you as a partner, but will allow you room for your own personal creativity to shine through. Or better yet, you may be looking for someone that has a good balance of both creativity and organization.

3. Consider their experience. How many years are they in business? A reputable planner will be open to prove their reliability and experience. For example, they will be able to give you references from past clients so that you can speak with them directly. They should be open to providing you with examples of weddings that they have planned in the past. They should be able to show you an extensive portfolio of wedding images and videos. And, of course, references from the providers that they were closest with. Feel free to ask your potential wedding planner for this work history and be wary if they are unwilling to share this information with you.

4. Consider their training. What training does he/she have prior to becoming a wedding planner? For example, does he/she come from a related field, such as event planning? This will give you more insight into the type of planner they are and what drove them to do this professionally in the first place. Many planners are not only great wedding planners – they are also passionate about weddings and this comes across in their knowledge of the latest trends and wedding styles.

5. Consider their communication, organizational skills and professionalism. From the time that you’ve started communicating with them, has he/she proven to be professional and reliable? A professional wedding planner and one with whom you will be communicating on a daily basis, should answer emails promptly. The answers should be thorough – it can get very frustrating to have to send three or four emails just to get one complete response. And if you have a wedding planning emergency, you want to have the peace of mind that they will be quick in responding!

6. Consider his/her personality. Your wedding planner should be courteous and accommodating to your busy schedules; they should be flexible and adaptable; honest and realistic about your wedding vision and if they can make it happen on your budget, to avoid any unpleasant surprises later on. This should come across quite clearly from the moment that you start communicating with them.

7. Consider the fee structure. Your wedding planner should be upfront about how they calculate their fees and should make you aware of any additional costs that may come up later on. For example, if they charge a flat fee, ask if this is all-inclusive and if they will manage everything related to your destination wedding (not just the ceremony and reception, for example). If, on the contrary, your wedding planner works based on a percentage or an hourly rate, ask how many hours are included. Will they provide unlimited consultations and phone calls? Will you be required to handle a portion of the wedding planning yourself if your wedding budget changes and the percentage-based fee decreases? Having this information before committing to a wedding planner is crucial so that you know exactly what you are committing to.

8. Consider the work philosophy. Does he/she work alone or as a team? There is no right or wrong answer – this is very personal and each couple knows what they prefer! But if the wedding planner works alone, ensure that they have a back-up plan in case of an emergency – you don’t want to end up overseeing the wedding day yourself because the wedding planner has fallen sick. If, on the contrary, they work as a team, you have the advantage of having different people at your disposal, but also ensure that you know who your main contact will be. This person should be your go-to person and should be present on your wedding day, together with the rest of the team.

9. Consider how your vision has been interpreted. You and your fiancé are unique, and so is your wedding vision! A professional wedding planner should be able to understand your vision and input and use it to create an even better version of your dream wedding.

10. Lastly, and most importantly, consider the rapport you have with the wedding planner. The connection that you create in the early stages of communication is going to set the tone for how smooth planning your wedding will be, and you want to ensure that your wedding planner is going to be working in your best interests at all times. This person is going to be a major part of your wedding day and you will feel more comfortable working with someone that you trust and can confide in.

These are just 10 key elements to bear in mind when hiring a wedding planner – I’m certain there are many, many more. But I really believe that these are the most important when deciding on a wedding planner, because they will make the decision-making process that much easier… and give you peace of mind that you’ve hired the RIGHT wedding planner for your destination wedding!

Your Main Purpose As a Wedding Planner

Ever wonder what a wedding planner REALLY does?

Most people rely on movies like “The Wedding Planner” to form their definition of a typical wedding planner. For the most part, J.Lo as a headset wearing ”star of the show” is fantasy when it comes to being a wedding planner. Unlike Matthew and Bridget’s unlimited budget, you will be hired for your budgeting skills. But your bride will be stressed and this is where you DO shine. You will be called upon and hired or not hired based on your abilities to perform under pressure, like there is no pressure. Learning your role in brides’ and grooms’ weddings is the first piece of the wedding planning puzzle. Below is a list of the 3 most recognized service selections your clients have to choose from. We refer to these as ”packages.” However, I am here to tell you, if you want to excel past the cookie cutter wedding planner, then it is up to YOU to define these packages by adding your own pizazz to your unique services.

Wedding Planner – def (n)

A person who creates magic, pulls answers out of hat, and performs a flawless wedding (without sweating).

There are many services a wedding planner can provide to a bride. Depending on the bride’s needs and personality, it is up to the wedding planner to service her client’s needs. Not only is it important to meet the client’s expectations, but exceeding their expectations will enhance your referrals to help you find your next client.

Full Service Planner

A full service planner is able to really help the bride from literally the beginning to the end of her planning. From the moment the groom pops the question the bride comes into the planner’s office to begin the journey. This bride is often new to the area, gets overwhelmed easily, doesn’t like to make decisions, or is very busy in her career or education. A planner’s main responsibility is to be the representative for the family and keep communication lines open amongst all parties involved. Becoming the mediator is often a crucial role in this phase of the planning process.

  • Main Responsibilities of a Full Service Planner:
  • Set budget (stay on budget throughout the planning process)
  • Find reception/ceremony location
  • Book vendors (photographer, videographer, florist, entertainment)
  • Negotiate pricing for all vendors involved
  • Create personal décor style for bride/groom
  • Create vendor timeline/bridal party timeline
  • Attend all meetings
  • Orchestrate the rehearsal and wedding day
  • Personal assistant to family
  • Follow up with miscellaneous tasks post-wedding

Partial Planner

This is the most popular program wedding planners can offer to their clients. Brides will come into the appointment with some of the choices already made, but would like professional guidance in the midst of the planning process. Brides think they can do it all themselves only to find frustration and an endless list of things to do hence, why they turn it over to a planner. This type of bride likes to have the final say in the decision making process, but wants a professional opinion each step of the way.

Main Responsibilities of a Partial Planner:

  • Collect all information/contracts from client
  • Evaluate the budget
  • Meet all family members involved in the planning process
  • Create road map/set goals for each month with client
  • Book remainder vendors
  • Negotiate pricing when available
  • Personal Décor (upgrade program)
  • Create vendor timeline/bridal party timeline
  • Attend final catering meeting
  • Orchestrate the rehearsal and wedding day
  • Personal assistant to family
  • Follow up with miscellaneous tasks post-wedding

Day of Planner

A Day Of Planner is someone who comes in and picks up all the pieces (often referred to as the personal assistant to the family or the manager of the overall wedding). The main responsibility of a day of planner is to ensure the plan the bride and her family has created runs smoothly according to their expectations. Reception décor and ceremony timing is crucial the day of the wedding. The most important piece of the puzzle is to make sure the vendors are directed in the right place at the right time along with the bridal party. The timeline is the heart of the event. Without a solid timeline, people will not know where to go and when they are to report. A day of planner is only as good as her timeline. 5 minutes off the time of the wedding day, means tough filet mignon in the hotbox. This is often referred to as “Game Day.”

Main responsibilities of a Day of Planner:

  • Create timeline
  • Call all vendors to check arrival time and location
  • Punch out meeting with bride and groom (collect personal items)
  • Get help
  • Assign staff with bride (assist in getting dressed)
  • Assign staff for reception décor (implement plan)
  • Overall manager for family
  • Orchestrate rehearsal and wedding day
  • Follow up with miscellaneous tasks post-wedding

There are three main services a wedding planner can provide: full service, partial, or day of planner. Knowing which type of service the client is seeking will help define the type of program to sell her. Each client is unique and some programs might have to be customized to fit her needs. Remember, the bride is the client you are the director. It is up to the director to guide the client into the right program to suit her needs.

 

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