A to Z Guide to Wedding Planning!
- A is for Atmosphere
Setting the scene for the perfect wedding can be a daunting task and with wedding trends changing rapidly over time, it can mean decision making is hard. Often the best place to start is by thinking about the formality of the event and how you would like your guests to feel on your wedding day! Whether you choose a relaxed garden wedding with subtle coloring and natural tones or a themed wedding at a wild venue with bold wedding colors and outlandish wedding decorations, whichever way you go it is the wedding atmosphere that you create that will generate the most memories!
- B is for Bachelorette Party & Bridal Shower
Second to choosing your bridesmaids, this is often the next stage in the planning of your pre-wedding activities! This is the event, other than the wedding itself, that the girls look forward to most! Renowned as the tamer of the two, a bridal shower is a gift-giving party held for a bride-to-be in anticipation of her wedding, it is a time for the females in your life to get to know each other and to share advice before your big day.
The Bachelorette Party also known as a hens night, hens party or hens do on the other hand is deemed “an evening of debauchery,” a girls night out in honor of the bride-to-be in the style that is common to that social circle. This is when the bridesmaids take control, organising silly outfits for the bride, dares and games along with gifts for the girls including name tags, fun drinking straws along with personalised bachelorette koozies for a unique gift idea!
- C is for Ceremony
Ultimately your ceremony, the moment where two people are united in marriage, is the reason you are planning this special day. The way that you choose to perform your ceremony and the wedding reception that follows are often linked in formality and theme and the options are endless.
For the ceremony you will have to give some thought to the location, a church or temple, beach, garden or formal venue often this is driven by the choice for a civil or religious ceremony. Most ceremonies have a similar structure, with your vows, readings and music making a personal service.
- D is for Destination Wedding
More and more couples are escaping the traditional big celebration wedding in favor of a smaller more intimate ceremony in an exotic location. Whether your destination wedding is overseas or interstate it can still take a lot of organization, not only for the couple and the wedding day itself but in making it fabulous for the guests that have gone that extra mile to share in your special day!
- E is for Engagement
Congratulations on your Engagement, let the fun begin. Start with your engagement announcements, maybe a notice in the newspaper to inform the community or an item that you can send in the mail to let your friends and family know the good news! If you are moving fast you could even add your wedding save the date to your engagement announcement to help with your planning budget.
Some couples will choose to have an engagement party, an opportunity to celebrate with family and friends and for future guests to get to know each other before the big day. Engagement party favors are often handed out to the guests as a thank you for attending, such as candy treats or custom beer koozies to take home as a memento.
- F is for Favors
Wedding favors also known as bonbonniere are small gifts given as a gesture of thanks to guests from the bride and groom. Wedding favor ideas have become a major part of wedding planning, with modern gift trends including: CDs with the favorite music of the bride and groom, candy jars, picture frames and wedding koozies. Gifts may also be personalized with the couple’s names, initials or wedding date and even an individual guest name to create a gift and place card.
If you choose wedding Koozies as your wedding favors then it is a great idea to start browsing the designs a few weeks before you need them to be delivered. There is an extensive range of designs available to help you create the perfect match to your wedding color scheme, theme and more. Please read a previous article to help with your design; Personalized Wedding Favors on a Budget – Inspiration for Wedding Koozies to Wow Your Guests!
- G is for Gift
A wedding present is a gift taken by a guest to congratulate the couple on their marriage. There is usually some etiquette when it comes to gift giving, some couples may choose to take the hard work out of this for their guests and have a gift registry with a wish list to choose from. Others may have a wishing well, this is where guests can anonymously drop cards and monetary gifts into a box known as a wishing well to help the couple on their way to starting a new life together.
- H is for Honeymoon
A honeymoon is the traditional holiday taken by newlyweds to celebrate their marriage in seclusion. Jetting off to somewhere exotic and romantic is not uncommon although the holiday should be something of choice that suits the couple’s outlook and interests. For couples on a budget a destination wedding can be a great way to spread the cost making the addition of a few days for a honeymoon easy.
- I is for Invitations
Wedding invitations are a great way to set the scene for your guests. As a follow on from your wedding announcement or save the dates, your wedding invitations can be fun or formal but should be informative and hold an RSVP date so that you can keep to a deadline in your wedding planning.
In modern times the way an invitation arrives is becoming more and more imaginative, you might choose a link to an online wedding website where guests can respond electronically or include a link to a video message. Items sent in the mail can also be creative and unique such as origami style folded gifts, printing a message on a balloon that can only be read once blown up or sending custom wedding koozies for your guests to enjoy at home and on bring on the day!
- J is for Jewellery
Wedding jewellery can be simple and sophisticated or bold and colorful. This is a very personal choice that that bride will make when choosing her wedding dress and bridal party attire.
Sometimes traditional jewellery will be passed down the generations within a family, bridal accessories can include earrings, bracelets, tiaras and hair combs to name a few.
- K is for Kiss
“You may now kiss the bride”… the words that the groom has been waiting for all day! Many couples will have a discussion prior to the wedding about the kiss, some even finding this the moment that makes them most nervous! Questions like, how long should it be? Should it be a full-on smooch? Or just a peck? What is the etiquette in wedding kisses? The answer to which is that there is not really an etiquette, just show each other how happy you are to be making this promise to each other and show this off to your guests, just bear in mind that you might be in front of your parents, grandparents and young children.
- L is for Love
LOVE. An intense feeling of deep affection and the reason you have been ploughing all of your time into planning the ultimate wedding celebration. Say no more.
- M is for is for Music
One big question for your wedding reception, DJ or Band? Often the answer to which is dependent on budget, formality of your event and location. There is also the decision of which music you should be walking down the aisle to, creating an amazing playlist that will get your guests on their feet and of course the first dance! Here are our choices for a first dance song;
Top 5 First Dance Wedding Songs
- Make You Feel My Love – Adele
- You Are The Best Thing – Ray LaMontagne
- Kiss Me – Ed Sheeran
- The Way You Look Tonight – Michael Bublé
- Better Together – Jack Johnson
- N is for New
If you are following tradition in the sense of the rhyme “something old, something new, something borrowed and something blue” then this is your something NEW! You can include your wedding dress as your something new if it is made to order, or perhaps one of your bridal accessories or a fancy new pair of shoes. Let’s face it when it comes to your wedding there will be a whole heap of items that you can consider using to tick this box!
- O is for Outdoor Wedding Venue
Weddings are often planned for the perfect weather, the most popular seasons for a wedding are spring and summer so that you can have great light for your wedding photographs and that you have the best chance of enjoying sunny spells outdoors with your guests over welcome drinks.
Your outdoor wedding venue might be in a national park, flower garden, winery or a beautiful beach, whichever you choose for your outdoor wedding be sure to have a wet weather plan on hand, just in case!
- P is for Photographer
Wedding photography for a lot of couples is a big box to tick. It is lovely to be able to capture your big day and all of that hard work into images that you can cherish for years to come. Choosing a photographer can be a daunting task, be sure to ask around for recommendations, view portfolios of previous work and get to know your photographer so that they learn to capture what is important to you. Looking at your photographs together as a family is a beautiful way to connect after the event, each image will tell its own story and each story will be a memory captured for life!
- Q is for Quiz
The Mr & Mrs Quiz, the ultimate quiz that any bachelorette should have to complete on their ‘last night of freedom’..! It is a fun way for the maid of honor to connect with and get to know the groom before the event. She will prepare a series of questions that the groom will answer, things can of course get a little cheeky depending on the formality of the bridal shower or bachelorette party, the bride will then need to see how many answers she can match to the groom’s responses, often followed by a forfeit for every wrong answer.
- R is for Reception
Wedding reception, this is the fun part, after you have nervously said your vows in front of your family and friends you can relax with food, drinks and dancing at your wedding reception. Wedding reception ideas include a formal sit-down meal, cocktail reception or a casual beach BBQ. You can usually leave this up to your wedding planner or venue to organise, that way you can enjoy the celebration and spending time with your guests.
- S is for Save the Dates & Stationery
Your wedding announcement and first item of wedding stationery is your Save the Date! An ideal gift used for long engagements this is designed to be sent out to your guests well in advance of the formal invitation, once you have your date set you can mail these out so that your guests can save the date in their diary. Some popular methods of sending a save the date include; postcards, calendars, tickets, magnets, custom beer koozies and more.
- T is for Table Plan
T is also for troublesome, often considered one of the most controversial parts of the wedding planning process, the dreaded table plan! Great aunt Joan cannot be near second cousin John and really you’d like to sit with your pals rather than follow the traditional top table style with your parents… at the end of the day this is your wedding and as a couple you should be able to choose a seating plan to suit your wedding formality and your guests.
- U is for Ushers
An usher, also known as a groomsman is normally a friend of the groom that has been recruited to direct guests at the ceremony, and generally be available to the bride and groom for assistance throughout the whole wedding event. The ushers would generally be dressed in the same wedding attire as the groom and best man and would feature in the formal wedding photographs alongside the bridesmaids.
- V is for Vows
The exchange of wedding vows is an important part of your wedding ceremony. It can be a very romantic moment and often the perfect place to express your feelings for each other. Vows can be modern or traditional, led by a minister or celebrant, written for you or by you and can be tailored to your individual personalities.
- W is for Wedding Dress
Almost every girls wedding dream begins with the dress! There are so many gorgeous styles available and all designed to suit different shapes and sizes… you can find the perfect wedding dress style amongst these… Ball gown, mermaid, A-line, Sheath. Strapless, V-neck, halter-neck, one-shoulder, illusion and more!
Once you have found the perfect style, you can start to create a unique look through the color and density of the material, heavier fabrics such as brocade and jacquard or lighter materials like silk and chiffon, traditionally a wedding dress would be predominantly white or ivory in color, but these days anything goes!
- X is for X -rated (entertainment at bachelor party)
Although it is not necessarily the way every groom will spend their last night of ‘freedom’, the bachelor party, as portrayed in the movie The Hangover, certainly has a reputation for being a night or indeed a weekend of debauchery! Some will go all out with a weekend in Vegas, but generally the party vibe will include trendy bars, nightclubs and, most importantly, strip clubs!
Much like the bachelorette party, this is where the best man and other members of the bridal party will shine with ideas, organising embarrassing outfits for the groom, along with drinking games and dares! Gifts for the guys might include matching t-shirts, shot glasses, beer horns or custom beer koozies personalised for each of the guys!
- Y is for Years
The number of years spent together, number of years engaged and then number of years married. Once your wedding day becomes a wonderful memory you have the many years of wedding anniversaries to look forward to and to celebrate. Each anniversary that passes will have a symbolic gift that is presented, there is both a traditional and modern gift here is the traditional list;
- 1st Paper
- 2nd Cotton
- 3rd Leather
- 4th Fruit/Flowers
- 5th Wood
- 10th Tin/Aluminium
- 15th Crystal
- 20th China
- 25th Silver
- 30th Pearl
- 35th Coral
- 40th Ruby
- 45th Sapphire
- 50th Gold
- 60th Diamond
- Z is for Zero Regrets
In a perfect world, every bride and groom would have the perfect wedding with absolutely no mishaps. However, this is not the perfect world and every turn makes for a new story! Our only advice is to enjoy every minute of your special day, spend as much time with each guest as you possibly, and have zero regrets!
Make a Wedding Plan
Immediately Upon Engagement Decide on a Wedding Date
There are people you really want at your wedding. Give them as much notice as possible that they should set aside the date for you. If the wedding will involve travel and an over-night stay for guests, it’s important to let them know that as soon as possible. It will be helpful for you to get early feedback on who may not be able to attend the wedding.
Set your budget
Your budget is the single biggest wedding decision to make after the decision to get married itself. Consider the range of projects you need or want to take on during your first year of marriage: honeymoon, buy a house, start a family, start or continue post-secondary education, buy a car, travel. Calculate the cost of these projects. The wedding costs will compete with these other projects. Calculate the money you will have from all sources for the wedding and your other projects. This will help establish the maximum amount of money you can spend on the wedding. From this calculation, all other spending decisions about the wedding will follow. It’s a terrible idea to borrow any money from any source for your wedding.
Select your bridal party.
There are hundreds of details involved in planning the wedding and in getting through the wedding day.Your bridal party can be a huge help in handling these. Everything from RSVP tracking to picking up the flowers can and should be delegated. Can every member of the bridal party afford a bridesmaid’s dress or a tuxedo? Is every member of the bridal party physically fit and mature enough to shoulder the responsibilities involved? Be objective.
Choose your theme. [modern, vintage, classic, rural, contemporary, etc.]
It’s your wedding. Within reason and the bounds of good taste you should have what you want regardless of who will pay some of the expenses. Have faith in your own judgment and taste.
First Review & Planning Session
All the above should happen almost immediately. Once you square away these 4 foundations of your wedding, what follows are estimated time frames for everything to follow. Buy a binder, a hole punch and index tabs to collect & organize these details. Start a spread sheet to track all expenses. This is your wedding plan. Check it & update it often.
12-18 Months Out – Ceremony Location
Your caterer may have suggestions about where to hold your ceremony. You may have seen a pretty location yourself. Since many couples no longer get married in a church many reception locations have a “chapel” or an additional area for a wedding ceremony, . A wedding arch decorated with flowers can make a ceremony setting take shape almost anywhere you want. Will a botanical garden or public park permit wedding photographs? At what charge? What is Plan B in the event of rain?
This choice will be a function of a number of things: how many guests you are having, how far they have to travel, what kind of wedding (cocktail, plated service, etc.), your budget and what you both like.
The number of weddings in almost any part of the country is greater than the number of available beautiful reception venues. That means competition for venues and rising prices in a seller’s market. (It’s called supply and demand). Will a venue permit an outside caterer? Is the outside caterer charged for permission to serve food there? Is there a kitchen that the caterer may use or will food be brought to the venue already prepared hours before dinner? Will a kitchen have to be set up on site? Is the venue air conditioned? Does it have sufficient washrooms, coat check & racks with hangers, parking?
For outdoor weddings, caterers should have a list of beautiful and functional venues. Consider having your wedding on the property of a friend or relative. As farm weddings & country weddings become ever more popular consider rural venues that the Ministry of Food and Agriculture or a local 4H club can suggest.
Cottage weddings on a distant lake are more remote. Consider the expertise of your caterer in providing service well off the beaten path. How well equipped are they for off-site catering? How will the location impact the need for overnight accommodation? Will you need late night transport between the cottage and hotels? Are there Bed & Breakfast Inns in the area where guests can stay close to the wedding? Could the wedding be held at such an Inn instead of at the cottage? Parking and washrooms are critical for a cottage wedding, as is the potential for tense neighbour relations due to traffic congestion, trespass and late night noise.
DJ &/or Band
Your music choice will be a big part of how your celebration turns out. If the music is too loud older guests will leave early. If you choose the wrong genre of music for your demographic it’s no fun. Before you pick a DJ ask if you can drop in on an event he is spinning the tunes for. You’ll get a pretty good idea if that D.J. is for you. The same selection process applies to a band. Attend an event where they will play.. Ask for references and establish firm ground rules about arrival/set-up time, alcohol or drug use before and during the event, dress code, flirting, electrical & space needs, frequency & length of breaks. Plan your play list. You will need to feed the D.J. or band members, (& any other support staff you hire for the wedding). Make sure the caterer provides for this at an agreed upon price.
Most photographers have a portfolio you can see to get an idea of their style. Packages with a set price are a good idea even if you are not budget conscious. Give your photographer a copy of the wedding day schedule and make sure he/she can stick with it. Most delays at weddings are the result of a photographer who falls behind & can’t stop taking one more shot. You will delay the rest of the wedding if you let the photographer take charge of the schedule. Your guests will be waiting.
A nice addition to your wedding memories.
9-12 Months Out
Sometimes, brides pick a wedding dress FIRST. But, more often, other factors such as theme, location, time of year and entertainment sway the dress decision. It may not be your dream to buy a wedding dress that someone else wore before but the potential savings are considerable. After all, you will wear this dress but once. On the other hand you will see it in pictures of the wedding for the rest of your life. You have a right be beautiful on your wedding day.
8-10 Months Out
If you can, get all the girls together for a full day of dress scouting. Keep budgets in mind and go for a style that will flatter a variety of body types. There is no excuse for any member of the wedding party to dress like a tart.
6-9 Months Out
Quite often the groom will get his rented tuxedo for FREE, since you ordered so many outfits.
Make sure you have a budget in mind before you see your florist. Packages are always available and there is a big range in price, depending on the type of flowers you select and the complexity of the arrangement. Make a list of everyone who will need flowers that day so that you don’t forget anyone. Are flowers to go on each guest table, the head table, buffet or other tables? If the wedding will be on a property that your family owns, can the garden be planned a year before the wedding to coincide plant flowers that bloom in time for the wedding?
You will need a rough idea of how many guests are attending. This tells you how many tables will need centerpieces. Although tall centerpieces are striking, they might make it difficult for guests to see each other over the arrangement. Try for a low, simple arrangement that adds colour but doesn’t take up too much space on the table. This is critical for platter or family style service.
For rural or cottage weddings, centre pieces made from birch bark, wood, or natural fibers can be charming. Remember to consider the colours of linens, flowers, dresses. The centre pieces should complement these items. Can you make the centre pieces yourself with help from your friends?
If you plan an elaborate themed wedding, you may want the help of a professional wedding decorator. These professionals have access to props and materials that you may have trouble finding. For simple decorations, like tulle and ribbon, you probably have at least one artistic friend that would love to help. Consider lighting as part of the decorations.
Order Invitations and Send invitations.
You need to spend real time considering who to invite without offending any friend or relative. Before inviting anyone you haven’t seen or spoken to in years remember that your wedding should be spent with people you care about and who care about you. Be diplomatic when Mom wants to invite her 200 year old great aunt that you’ve never met. But, be realistic as well.
Proofread the invitations several times. It’s hard to correct a printing error on something already in the mail. If the wedding will take place at a cottage or other hard to find location, include a map. Make sure that GPS or Google maps actually help find the location. If they don’t, your map & directions should tell people not to use them or else they will get lost. The map should include a “Help” phone number to call on the wedding day. If you create a web site or Facebook page for the wedding, refer to it in the invitation.
Dress Fitting Check
Make sure to weigh yourself before each fitting, so you can keep track close to the wedding day.
Your Wedding Plan
Schedule an evening with your fiancee to track how closely you have kept to your original budget and schedule. If you are way off course, now is the time to correct it.
4-6 Months Out
Book Bridal Shower
Although it’s usually a friend or family member who holds this event for you, you should be consulted on the date and location to make sure you will be available that day. You need to balance your role as a guest with your role as the bride at your own shower.
Book Bachelorette Party
This event is also hosted and arranged by a close friend or relative. Don’t schedule it too close to the wedding day. Hangovers are not the best way to start your wedding day!
Book Bachelor Party
This party has a reputation for getting out of control. Plan such entertainment as poker, for example, that will keep guests cool and calm.
Master or Mistress of Ceremonies
The seamless flow of the wedding day, both ceremony and reception, will depend on your M.C. He or she has real responsibilities. These include making sure: that the schedule is followed, that guests and suppliers arrive in the right place at the right time, that photos don’t run over time, that dinner service is explained, that guests are invited to the buffet table by table, that guest speakers, (including whoever will say Grace before dinner), are introduced and don’t run over time and that toasts are presented according to a planned sequence. This is a critical job and cannot be assigned to anyone immature or inarticulate.
3 Months Out
Taste Tests with your Caterer/Venue and your Baker.
A great chance to get a peek at your wedding dinner. Chances are you won’t notice food at your own wedding.
Hold Bridal Shower
You need to balance your role as a guest with your role as the bride at your own shower. Be diplomatic in giving an opinion on shower food and décor. Showers are generally held with little or no alcohol. It’s unforgivable for anyone to be drunk at a shower.
Hold Bachelorette Party
This will be your last wild ride for the foreseeable future. Have fun and remember the good times.
Hold Bachelor Party
More fun with the guys – enjoy this blast from the past.
Dress Fitting Check
Oops! Time to get back on the stationary bike and eat more salads.
4 Weeks Out
Begin to Finalize Details with Your Vendors.
All your guest responses should be in by now. Finalize guest numbers with your caterer or venue.
Final Dress Fitting Check
Yahoo! It fits!
Make sure you fill out your data sheets with all formalities for your DJ/Band: Music choices, bridal party names, dos and don’ts, etc.
Make salon appointments for manny, peddy, makeup, tanning, hair, etc.
1 Week Out
If you haven’t done so already finalize your timeline with your DJ, venue, caterer, photographer, florist and planner (if you hired one). The final timeline should be e-mailed to all of these suppliers. There are no excuses for being late or falling behind schedule.
3-5 Days Out
Pick Up Tuxes
Make sure you pay all your vendors, or prepare the cash/cheques for all your wedding day vendors.
Give the list and chequess to your Best Man or Maid of Honor, so that you don’t have to worry about these on your wedding day.
YOU MADE IT! Be thrilled by the centuries of tradition & the love that you have just shared. Enjoy the day of your dreams.
Leave for your honeymoon.
Take some time off from all the rush and just enjoy each other!
Two Weeks after the Wedding
Thank you cards for wedding presents
Check your gift cards to make sure you don’t leave anyone out. Get a friend to help double check.
Reference letters & on-line posts for outstanding suppliers.
A great way to reward those people who helped make your day such a success. Don’t put this off – these people worked hard for you.
Complete Details for Wedding Gown Cleaning and Preservation
Complete Facts on Wedding Gown Cleaning and Preservation
Getting your wedding gown cleaned and preserved as soon after your wedding as possible helps to give you the very best possible results. You can still have your gown cleaned and preserved years later, but the delay can cause problems. Which of the three wedding gown preservation methods is best?
There are many wedding gown preservation companies that all claim their particular method is best. It doesn’t need to be confusing when you have the facts. This special report is designed to educate you, so that you can understand for yourself the three methods with their various pros and cons.
When you’ve competed this report you’ll have the facts you need to decide which method you want to use for your wedding gown preservation.
What you’ll find inside this Wedding Gown Preservation Report:
The 5 Top Reasons to Have Your Wedding Gown Cleaned and Preserved:
-Remember your special day
-Celebrate an anniversary
-For use by a family member
-For a christening dress
-For a bassinette cover
How should your wedding gown be cleaned:
The three types of wedding gown preservation:
-Sealed Boxed method
Debunking the myths, misinformation and out right lies:
-Boxed vs. Bagging
-Cloth bag storage
-Sealed boxed storage
-Examining the dress
-Mold and mildew growth
-Allowing the fabric to breathe
The goals of wedding gown preservation:
-Brown spots and oxidation
-What’s included in an upgrade
-What’s the value of an upgrade
-Why is an upgrade offered
Wedding gown cleaning and preservation summary.
5 Top Reasons to Have Your Wedding Gown Clean and Preserved.
1. The first and foremost reason is obviously because it is your wedding gown. It is the most expensive dress you’ll ever own and it’s part of the celebration of the most important day of your life. It is the dress in all of your wedding pictures. It is one of the things you’ll remember most about your wedding.
Sure you have your pictures, but to actually be able to see your actual wedding dress beautifully preserved will always bring back a flood of wonderful memories.
2. You may want to wear it to celebrate your 5th, or 10th or 25th wedding anniversary. You could put it on a mannequin and display it for an anniversary celebration.
3. Wedding gown preservation keeps your dress in perfect condition so your sister or your own daughter or even granddaughter can wear it on their wedding day. (It happens more often then you may think and is a wonderful opportunity for you and the lucky girl who wears it.)
4. Many brides are making a christening dress from their wedding gown. Being able to make your wedding gown into a dress that your precious daughter will wear on this important day is something to look forward to. It can start a great family tradition and heirloom.
5. Something that is beginning to take off in popularity is making a bassinette cover made out of it. This can easily be done and provides a wonderful reminder of your special day and the special little one inside the bassinette.
No matter the reason, wedding gown preservation is important. You may not think so now, but years from now you don’t want to regret that you missed the opportunity. There will be a time when you’ll want your wedding gown in beautiful condition again.
After the wedding many brides just leave their dress in the plastic garment bag thinking they’ll get it preserved “sometime”. There is always good intentions, but that “sometime” turns into weeks or even years. By procrastinating you may be in for some serious risks to your gown.
You know your wedding gown has some stains on it. There is the dirt, grass stains, and sometimes asphalt parking lot oil on the hem of your dress. Then there is the underarm deodorant, the perspiration, the body oils, the make-up, the spray tan that gets on the dress. There may even be a wine spill or two.
There can also be stains that are not easily visible, like soda, champagne, or cake frosting. Stains caused by any liquid will oxidize over time and turn brown. The longer any stain sets, or oxidizes the more difficult it is to remove. It’s important to have your wedding gown cleaned and preserved to prevent this from happening.
Keeping your gown in a plastic bag is probably the worst storage situation possible. Plastic is made from petroleum and gives off fumes. These chemical fumes causes yellowing in your dress. That’s also why you should never take your dress to a dry-cleaner and leave it in the plastic bag it comes home in.
Hanging your dress can cause additional problems. Your wedding gown is very heavy and hanging it will stretch the fabric and the seams. If your dress has sleeves then the weight of the dress will stretch the seams in the sleeve. If it’s strapless or you hang your dress by the side-seam hanging loops the manufacturer provides you’ll stretch the fabric and the side-seams. And for those dresses with a long heavy train the same can be true of the hanging loop for the train.
Wedding gown preservation done right can protect your treasured keepsake.
How should your wedding gown be cleaned?
There are two types of cleaning methods: dry-cleaning and wet-cleaning.
Dry-cleaning really isn’t dry at all. Dry-cleaning refers to not using water for cleaning. It is cleaning with a petroleum solvent as the cleaning agent. The most common agent for dry-cleaning is perchloroethylene – “perc” for short. It is an excellent degreaser and can be used on all fabrics including silk, acetate, rayon and polyester. It can cause damage to some sequins and beads. It can melt the coating on some beads and melt the glue if the beads and sequins are glued onto the fabric.
Stoddard solvent is not as popular because it is more expensive and it has more regulations for it’s use – like it cannot be used in a facility in a strip mall. It is an excellent degreaser but has the added advantage that it will not harm beads or sequins.
Exxon DF-2000 is also a petroleum based solvent. It will not harm beads or sequins, but is not as good of a degreaser as Stoddard solvent. It does have fewer regulations so it is more popular for some dry-cleaning establishments.
Cleaning should be done with what is called “Virgin Solvent”. Virgin solvent is solvent that has been specially cleaned and filtered before each use. Many dry-cleaners use the same solvent over and over which means the solvent can retain residual oils and “dirt” which can be re-deposited on your dress. Dirty solvent will also leave a “dry-clean” smell on your dress.
Wet-cleaning, using water to clean your dress has several advantages. Water is best for removing any type of sugar stain, food stain or plain dirt on the hem. It is a poor degreaser, (but petroleum solvents cannot remove sugar or food stains.) Wet-cleaning also removes the sizing in fabrics (sizing is a starch like substance that is used to give “body” to the fabric by the manufacturer). Sizing in fabrics attract mice and insects. Proper wet-cleaning will not leave any odor in your gown.
The care label inside your wedding gown should indicate which method is recommended by the manufacturer.
Experience is the most important criteria to consider in selecting who should do your wedding gown cleaning and preservation. Asking questions is the most effective method to determine their experience. How long have they been in business? Do they specialize in wedding gowns, or only clean them once in awhile? Do they examine each dress individually or just place it in with all of their regular cleaning?
The 3 Types of Wedding Gown Preservation
The three types of wedding gown preservation are:
1. Plain Boxed method
2. Sealed Box method
3. Bagging method. Let’s examine each.
The Plain Boxed method. Your wedding gown is cleaned first and then is placed on a cardboard bust form. The bust form and dress are secured in the box. If the bust form was not secured properly in the box, the dress would slide and end up in a messy heap in the bottom of the box. The dress is folded and layered with tissue paper. The box may or may not have a windowed display area. The box is closed and sent to you.
Sealed Boxed method. This method is the same as the Plain Boxed method except it goes a step further in your wedding gown preservation protection. The box is sealed completely. It is sealed to keep out moisture and to keep out insects.
Bagging method. Again the gown is cleaned first and then it is hung usually on a padded hanger and then placed in some kind of cloth bag.
Debunking the myths, lies and misinformation.
Let’s discuss these methods and debunk some of the misinformation, misunderstanding and out right lies being published on the internet about wedding gown preservation methods.
First, understand that the companies who use each of these methods try and get you to believe that their method is best. But let’s look at the logical and scientific facts.
Boxed vs. Bagging. The Boxed methods provide a convenient sized preservation box that can easily be stored under a bed or in the bottom of a closet. Bagging, depending on the size of your wedding gown can be very bulky and take up a considerable amount of closet space, especially if your gown was fuller or had a train. Consider where you would store your preserved wedding gown and how much storage space you have.
The Bagging method is also referred to as “Museum” storage or “Museum Quality” storage. The pitch behind this is that museums store their dresses in bags and not boxes. That is partially true. Even their own information explains that these museums also store dresses folded in drawers.
Museums do store most of their dresses in bags. Most of their dresses are thin A-lines and regular women’s wear dresses throughout the ages. These can easily be hung, take up very little “closet” space and will only need light touch-up and preparation for display.
It is different with bulky dresses, dresses with trains and wedding dresses. As mentioned before, if they are bagged and hung they take up a considerable amount of closet space. Also if they are hung the weight of the dress can cause the fabric the stretch. Have you felt the weight of some of the wedding dresses?
The dress manufacturer sews a ribbon loop into the seam of the dress and recommends hanging it from those loops. Yes, the loops can be reinforced but still the entire weight of the dress is suspended from the seams and it will cause the fabric to stretch. If the dress is a light weight “destination style” dress then this won’t matter.
If the dress has sleeves and it is hung from the sleeves the stretching can be worse. The shape of the sleeve can be deformed. The hanger can leave permanent marks in the top of the sleeves.
Other advantages this method purports to have is inspection of the dress and no folding of the fabric. When the wedding gown preservation is done with the Bagging method you can open the bag and easily examine the dress. If the dress is short with no train, then it shouldn’t have any folds. If it has a train then the train will be hung by a ribbon loop in its seam and will be folded about half way up the train, this will cause a double fold back for the last 12″-24″ of the train, from the hanging loop to the hem of the train. Remember how the train on your wedding dress was hung in the bag when you took it to your wedding. It will be hung the same way for this method. So dresses with trains will always have at least two folds in them using the Bagging method. (If they really don’t hang the train by the hanging loops then the entire train will be a wrinkled mess piled in the bottom of the bag – there is no place else for it to go).
Lastly, the cloth storage bag that is used in the Bagging method should be addressed. There are two areas of concern in regards to insect infestation when using a cloth bag for storage. Insects can get into the tiniest places and through the smallest cracks and openings. We have all experienced spiders, earwigs, pill bugs and other insects in some pretty unusual locations. The closure area, in many bags it’s a zipper in the Bagging method it is usually tied shut. This can provide an opportunity of insects entering at the ties or in between them. Second is the hole in the top of the bag where the hanger goes through. Insects can enter at this opening and get in a ruin your dress.
Cloth bags do let air pass through but that also means moisture can also pass through to the dress. As the humidity rises there’s more moisture in the air and therefore in the fabric of your dress. It really doesn’t mater much unless the humidity gets too high and that can promote mildew growth on the fabric.
Something else that can happen with the cloth bags. Cats, dogs and mice especially like to “mark” their territory. It has happened where an animal has urinated on the bag to mark their territory. Obviously it can soak through the cloth bag and onto the wedding dress. The dress would then have to be re-cleaned.
OK, now lets discuss the Boxed method. Two types of boxes can be used, one with a windowed display area in the top and the other just plain cardboard box. This is really a personal preference for each individual to decide.
With this method of wedding gown preservation the dress is cleaned first. It is then steamed and pressed. Then it is placed on a shaped bust form to fill out the top of the dress and makes it display better. The bust form is attached to the box so that the dress doesn’t slide around in the box and end up in a heap at the bottom of the box.
As the dress is placed in the box it is folded and layered with acid free tissue paper. This layering is to protect and soften the folds. If it is a plain cardboard box then a final layer of tissue paper is placed on top of the dress. If the box is a windowed display box then this layer is not used so you can see your dress through the display window.
The box can then be stored under a bed or in the bottom of a closet.
The Sealed Box method goes through the same process with the added step of sealing the entire box.
What are the advantages and disadvantages to each. The Boxed method says you can open the box see the dress to make sure it’s yours and to examine it. If it’s a windowed display box, you don’t need to open it to make sure it’s your dress – you can see it through the window.
However, there are problems if you think you can just open the box and examine the dress. First, you should never touch a cleaned and preserved wedding gown unless you have white cloth gloves on. You may or may not have clean hands, but your hands will have body oils on them and so you need gloves.
If you have white cloth gloves then when you open the box you’ll discover the bust form is attached to the box, so you’ll need to unattached it. Next you’ll need to unfold the dress, layer by layer to examine the train which will be the bottom layer in the box. Once you are satisfied you’ll need to refold the dress as it was before and reattach the bust form. This sounds considerably easier than it is.
If you actually take the dress out of the box, you’ll find it even more difficult getting everything back in the box properly.
Something else to absolutely make sure of before you open the box and try to examine your dress is the wedding gown preservation company’s guarantee. It may or may not say you can open the box and examine your dress. It may say you can open the box to examine your dress but doesn’t specifically say whether you can take the dress out of the box. If it isn’t specific then you should ask specific questions to make sure of what you can or can’t do that would void their guarantee.
Wedding gown preservation companies must protect themselves from the situation where a bride can take her dress out of the box, wear it, get something on it, put it back in the box and claim that the stain or dirt or whatever was never gotten out in the original cleaning and preservation process and demand it be reprocessed for free.
Don’t assume that just because the box is not sealed that you can open it, examine the dress and or take it out and not void the guarantee… you need to check first.
Boxes that are not sealed are susceptible to insect infestation. Insects love to get into small thin opening and into the fabric to build their nests. Just because the box is closed doesn’t mean insects can’t get in.
The same warning applies to Boxes as to the Bags when it comes to animals marking their territory. Cardboard protects better than a cloth bag but still can be ruined by an animal urinating on it.
Moisture and humidity can also vary in an unsealed box – same warnings apply.
What about the Sealed Box method then? It provides all of the benefits of the Boxed method with much more protection. You don’t have to worry about animals or insects.
What about examining the dress and the question of moisture and mildew in a sealed box? A number of the wedding gown preservation companies site these two reasons as a warning to not use the Sealed Box method.
Let’s address them one at a time.
Here’s the actual science on mold and mildew growth from a publication by the University of Florida Institute of Food and Agricultural Science. Optimal conditions for mildew to grow is 70%-98% relative humidity and 77-88 degrees Fahrenheit. When relative humidity is less than 62% mildew growth ceases completely.
So if your wedding gown is either boxed or bagged but not sealed you run the risk of mildew if you have high humidity and warm temperatures. If you live in an area of the country where the humidity level can be higher than 70% your unsealed exposed wedding gown can run the risk of mildew growing on it. You could also run the same risk of mildew if your box is sealed and you have sealed in that high moisture content in the box and dress.
So for optimal wedding gown preservation you want to have the Sealed Boxed method with little or no moisture sealed in the box. That would mean you need to make sure that your wedding gown preservation company dries your dress and controls the humidity prior to sealing the box.
Another objection some companies have about the Sealed Boxed method is that the fabric should be allowed to breathe. That’s almost comical when you think about it. Fabric doesn’t have any lungs – it doesn’t and in fact shouldn’t breathe. Having the fabric breathe means that air is allowed to flow through the fabric.
The problem with air flowing through the fabric is that the air carries dust, dirt, pollen, mold pores and bacteria. The fabric acts as a natural filter. So if the air is allowed to circulate through the dress then more and more of the contaminants can build up on the fabric. A sealed box does not allow the air to circulate and eliminates this problem. So what some companies pitch as a determent actually turns out in reality to be a benefit for sealing the box.
When it comes to wedding gown inspection with the Sealed Boxed method you simply can’t thoroughly examine the dress. You will want to choose a company that has a windowed display box so can see and verify it’s your gown. You will void their guarantee if you open the box to take your dress out and examine it.
That means you will have to “trust” the wedding gown preservation company that you use to do the cleaning and preservation right.
Check out the company. What type of reputation do they have? Read their testimonials. Are they members of the Better Business Bureau and with what kind of rating. How long have they been in business? Do they specialize in just wedding gowns, or do they do every kind of dry-cleaning? Can you call and get your questions answered personally?
What do you want your wedding gown preservation to do for you and your dress?
1. You want your wedding gown preservation to prevent your dress from yellowing. Yellowing can be caused by several situations. Don’t use a plastic bag for long term storage. Plastic bags give off petroleum distillates that can yellow your dress over time. Storing your dress in a non-acid free environment can also cause yellowing of your dress. This would include a regular cardboard box, or using regular tissue paper instead of acid free tissue.
2. You want your wedding gown preservation to prevent any permanent creases in your dress. Make sure that the company you use properly cares for your dress. If you insist on using the Bagging method they should make provisions for your train especially so it does not double fold back on itself in the bag. If you use the Boxed or Seal Boxed methods they should carefully fold the dress and buffer each fold with acid free tissue paper. This buffering will make the folds gentile and keep them from creasing.
(Be aware that some companies will promote the idea that your wedding gown should be re-folded every few years to prevent permanent creases. Although this sounds good in theory it isn’t true at all. First if your gown is stored properly, buffered with acid free tissue paper, the folds will remain folds. Unless there is some force that “squishes” the dress flat, or specifically flattens the folds into creases, creases won’t happen. Folds don’t “automatically” flatten themselves into creases. The fact actually is – creases can be removed from the fabric by proper steaming and or ironing. Seamstresses do this all of the time. If a seam or hem has to be changed they can easily make the “creases” disappear when they steam and or iron it.)
3. You want your wedding gown preservation to prevent and mold, mildew or insect growth or infestation. This can only be guaranteed when you use the Sealed Boxed method – see that section under “Wedding Gown Preservation methods”.
4. You want your wedding gown preservation to prevent brown spots or oxidation spots on your dress. Brown spots usually occur when a stain in the dress was not properly cleaned. The stain will oxidize over time and turn brown. This is especially true for any sugar based stain – ones caused from soda, wine, cake frosting or food.
These stains may not be visible when you send your dress in to be cleaned and preserved. It’s important that the company you use not only does a careful visual inspection but also a black-light inspection to reveal any hidden stains. And that the company completely removes all of the stains in your dress.
Some wedding gown preservation companies offer an upgrade service. The upgrade consists of using muslin in place of acid free tissue paper, additional insurance, and a upgraded storage container. Upgrades can cost anywhere from $40.00 to $100.00 more than their standard offer.
Upgrades are a “rip-off”!
Muslin is a very cheap fabric and offers no added benefit over acid free tissue paper. It sounds great, but it does nothing to make a better storage environment or keep the dress safer or better. Acid free tissue does everything muslin can do – and saves you money.
Most wedding gown preservation companies automatically provide $500.00 of insurance on their cleaning and preservation insurance. The insurance is actually provided for and through U.P.S. (or Fed-Ex). An upgrade increases the insurance to $1,500. You can purchase additional insurance when you ship your dress for $2 per $100 value, so for $10-$20 you can get the maximum insurance.
Remember insurance is provided so that the company providing the insurance can make money. It is a huge profit center for U.P.S. and Fed-Ex. Realize also that insurance companies do not like to pay out on claims and will minimize the payout as much as they can. They will claim your dress is used – (which it is) – that it is in poor condition – (that’s why you are having it cleaned) – that it’s last seasons or older model dress – (which it is, bridal manufacturer’s bring out new dresses twice per year, creating two seasons per year, so your dress is at least 1 to 3 or more seasons old). Get the picture, insurance is for the insurance company. Oh, and as and aside, in 12 years that I personally have dealt with U.P.S. shipping wedding dress for cleaning and preservation they have yet to lose a dress. I guess wedding dress boxes are too big to lose.
The last of the upgrade items is a different storage container. Check and you’ll see that the box is exactly the same except it’s a different color. The size, shape, it’s materials are all the same, the only difference is the outside color of the box.
So is there really any significant value in purchasing an upgrade? Absolutely not. It’s just a great ploy by that particular wedding gown preservation company to get you to spend more – thus increasing their profits dramatically.
Wedding gown cleaning and preservation summary.
Determine the fabric of your wedding gown. If it is polyester then it can usually safely be wet-cleaned. If it is silk, acetate or rayon then you have a few choices. Does it have beading or sequins on the dress? Percloroethylene (perc) is the most common dry-cleaning solvent but can discolor or melt the coating on the beads and sequins and can dissolve the glue if they are glued on. The better alternative is Stoddard Solvent or DF-2000. These dry-cleaning solvents are still excellent degreasers but will not harm the beads and sequins. Stoddard solvent is the best degreaser of the two.
Read the manufacturer’s fabric care label to help guide you on your choices.
Select a wedding gown preservation company that uses virgin solvent. You don’t want your dress being “cleaned” in dirty solvent that can leave an unpleasant odor in your dress.
Select a company that specializes in wedding gown cleaning and preservation. Choose a company that has been in business for a substantial time, is a member of the Better Business Bureau and has excellent reviews.
It’s also best to use a company that carefully hand inspects your dress and then does a further inspection using a black light. The company should do minor repairs at no additional cost to you. They can fix those loose beads, replace a button or fix a small tear in the fabric as part of their service.
How to Become a Successful Wedding Planner With Inexpensive Weddings
Can you make a living planning weddings? Yes. As a self-employed professional, you can either charge a set fee for the wedding or a percentage of the total cost. Your income can be uncertain when you first start planning these extravaganzas, but as your reputation spreads and you gain more experience, your income can increase dramatically.
Of course, you will make more income on an elaborate, huge wedding, but several smaller and simple weddings will be less stressful when you are starting out and, when the separate income is added together, you will probably make the same amount of money.
Some agencies who track salaries report yearly incomes in the $50,000 range for wedding planners. One such agency, PayScale, currently reports these average hourly rates for the profession:
* California $28.00
* Georgia $27.50
* Massachusetts $20.64
* New York $15.00
* Louisiana $14.00
* Pennsylvania $10.23
* Texas $9.00
As with any self-employment, your success depends entirely on your creativity, reliability and marketing skills. There are online courses you can take to teach you the skills you need to plan the perfect wedding for your clients. Some of those courses will lead to certification as a Wedding Planner, which will give you more credibility with your clients and improve your professional standing with your colleagues.
What a professional Wedding Planner actually does is take on the details and responsibility of the event, relieving the bride and groom and their families, from the stresses involved. In turn, this allows them to enjoy the preliminary wedding events, like bridal showers and picking a honeymoon location.
There are lots of details you, as a Wedding Planner, need to know to keep things running smoothly and within the budget available. You will have to have a set of resources you can tap into to get the best service at the best prices, like reserving the church or chapel, catering the reception, ordering flowers, getting the wedding dress designed and ordered, selecting invitations and announcements, booking the music and hiring a professional photographer, among many other tasks.
It would probably be very good advice to start your career on small and somewhat inexpensive weddings. Giant extravaganzas can be very complex and time consuming to the most experienced Wedding Planner and you would be well-advised to start smaller and work up.
Some of the following tips should help you get started on planning a smaller wedding that will save money on several of the more expensive features of normal weddings. The bride’s father will love you for it.
The Wedding Gown
* The wedding gown can be expensive enough to break any budget. You can offer your client several options that are affordable and will still make the bride look like an angel as she floats down the aisle.
Renting a gown is becoming more popular every day. Think about it. The bride is going to wear it once and it was probably worn once before she rented it. It also avoids the storage problem for 20 years if the bride will not be saving it for her firstborn child to wear at her own wedding.
* If a member of the bride’s family is a good seamstress, suggest that she ask the family member to make the dress. Providing all the material and even paying the family member for the service will more than likely be less expensive than buying one from a bridal store.
* Another way would be for the bride to wear her mother’s wedding gown, if she saved it. You might want to check it carefully for any deterioration before the bride commits to wearing it. The mother is probably from a generation that thought saving her wedding gown was an obligation of the marriage and believed for several decades that her daughter would wear it at her own wedding.
Another budget-buster is the reception, but some planning with a true reality check can reduce your client’s expenditures here.
* Think smaller. Talk to your clients about how they can downsize the guest list. When the excitement of the coming event takes over, your clients and their parents will many times have a very long list of people to invite to the wedding and the reception after.
Many of the parents’ visions of the reception can resemble an extravaganza with hundreds of guests, munching caviar and drinking champagne all night long in a huge ballroom. If their budget will not cover the considerable expenses involved in their dream reception, your skills as the Wedding Planner will be well served here.
To start with, keeping the guest list small and only inviting close family and friends will save money and still provide the dream celebration your clients want. If your client hasn’t had a close relationship with college friends or neighbors from four moves back, don’t put them on the list.
Instead of renting the largest hall or club banquet room in your town for the reception, you have a couple of inexpensive options that might appeal to your clients:
* Check out restaurants in the area. Some have banquet rooms that they will either rent out or provide free if you use their services for the sit-down meal or the buffet.
* Consider suggesting that your clients hold the reception at their home. The party does not have to include a full meal. Catered hors d’oeuvres and a champagne fountain will set the festive mood your clients want.
* Weddings held in gardens or other natural settings are very popular and beautiful. There’s minimal decoration needed and the only expense might be for the minister, rabbi or Justice of the Peace.
* Not having a full bar will save a lot of money, regardless of where the reception is held. The champagne fountain mentioned above can also be combined with beer or wine if the clients want to provide additional libations for their guests.
The formal wedding service requires a professional photographer who will create a beautiful album to record the special day and preserve the memories to relive as they wish. If you create a relationship with several photographers as you build your career, you will know which one to hire for your client’s purposes.
The rest of the celebration can be recorded by all their friends and relatives with a digital camera in their pockets. Some clients put disposable cameras on tables for anyone to use. Have a decorated basket nearby and visible to give your guests a place to leave the cameras when they go home.
The Wedding Invitations
Newly engaged couples can go way overboard on their wedding invitations and your task, as their Wedding Planner, is to suggest ways for them to save money on this expensive item.
Those engraved invitations with the ribbon attached or the edges cut into curvy designs are expensive. The same effect can be achieved with a good card stock and one of those edge cutters used for scrapbooking. The necessary items can be found in any good craft store and some stationary stores. They come with matching envelopes, too. The actual text can easily be printed with a good inkjet or laser printer.
One way to make homemade invitations special and very personal is to order stamps from the US Post Office with the couple’s engagement picture on them.
Consider suggesting that your client include making her own thank you notes and, even the place cards, if you are including a sit-down reception for their wedding. Once again, a good laser or inkjet printer can do the fancy fonts and include a picture of the couple to make them personal. The thank you notes would stand out if they were sent with a wedding picture on the stamps.
It is not necessary to buy fancy floral arrangements and pay for the floral designer’s time and expertise. Simple flowers arranged beautifully in clusters or cascades can be created by either the bride’s family or a crafty friend. They can be delivered to the church by you or by friends.
If you are building your business, create some relationships with flower vendors and provide that service to your clients. They will be delighted at the savings and the vendors will love you for the business.
Depending on the time of the year, the flowers can be picked from the bride’s own backyard or from a friend’s yard. A few inexpensive vases, some ribbon and both the wedding and the reception will be beautifully decorated while not breaking the family’s budget.
A few flower arrangements can attractively set off a buffet table or on the tables at a sit-down dinner. Think about several weddings you have attended as a guest. How many flower arrangements do you really remember? During the entire wedding ritual, most of the guests were focused on the bride and groom; weren’t they?
A simple floral bouquet can be easily arranged from flowers out of a garden with the stems wrapped in a ribbon that complements or matches the bride’s gown. When you toss the bridal bouquet before you leave the reception, you will be tossing out a truly personal memento of your wedding and not one that was exorbitantly priced.
Any flowers left over can be scattered in the bride’s hair to make her even more beautiful as she walks down the aisle.
The Wedding Cake
There’s lots of tradition around the wedding cake, including saving a piece to be eaten on the first anniversary of the wedding. The top layer of the cake is normally put aside before the cake is cut and frozen to preserve it. Some bakers have been making a top layer that is a light fruitcake. It freezes well and thaws better a year later.
Wedding cake history can be traced as far back at the Roman Empire and the traditions have gone through so many changes between now and then that there is no comparison.
Today’s “traditional” wedding cake practices can be anything the couple wants them to be. Some have abandoned the white wedding cake and substituted frosting colors and decorations that reflect the bride’s choice of décor or the color of the bridesmaid dresses.
The multi-tiered cake is not an obligation and can be a heavy drain on a limited budget. Friends can make the cake for the reception or something else can replace the cake entirely, like a wedding cake made of frosted cupcakes stacked in layers. The cupcake wedding cake is becoming very popular, not only for economy, but for it’s novelty and the range of cupcake flavors that can be offered.
As the Wedding Planner, you will need to have a list of different and affordable wedding cakes to give the couple choices. If no one in the family or set of friends can make the wedding cake, you will also need a list of economical bakeries.
Lists – How To Plan A Small Wedding
When you first begin to work as a Wedding Planner, you will be buried in details that can only be managed if you know how to make ordered lists. Over time, you will probably create your own templates on your computer and be able to print out a complete set of templates whenever you book a new wedding.
Your templates will be your “spare brain” and will keep you informed of what needs to be done and when, along with favored vendors, the services they provide and what their fees are.
Your templates should include the following information:
* A reasonable timeline for all activities concerning the wedding from start to finish. That should include preliminary details, like scheduling the bride’s appointments for fittings, reserving the banquet room or restaurant for the reception, booking the chapel and anything else that needs advance scheduling.
Waiting too long may require rescheduling that might interfere with the travel arrangements made by the out-of-town guests or make finding a caterer difficult, to name only a couple of serious possible problems.
* After your templates are printed and initially filled out, you need to make a preliminary wedding budget and include the fees for your services. As the director of this event, you will be spending the money and have a responsibility to provide records when requested.
* The actual wedding ceremony should be painstakingly detailed to ensure that all aspects are taken care of in advance. Leave nothing to the last minute.
o Have the bride and groom choose their wedding date as soon as possible. Everything needed to be in place for that date has to be scheduled and confirmed before any other plan can be completed.
o Decide upon the wedding site, church, chapel, garden, park, etc. Make that decision specific. Get the details of the church or chapel, the address of the garden and the phone number of the relative or friend who owns it or permission of the agency controlling the park.
o Book and confirm the minister, rabbi or Justice of the Peace who will be performing the wedding ceremony.
o Start selecting the music with the couple for the actual ceremony. Include the music for the reception and book who will be providing it…disk jockey, small band, etc.
o Send the couple to get the marriage license. For their book of memories, see if a friend or family member will take a few photos of this necessity.
One thing you might consider is using your own digital camera and recording most of the less dramatic events of preparing for the wedding, like getting the marriage certificate, making or addressing the invitations, trying on wedding dresses.
A CD or DVD given to the couple after they return from their honeymoon will serve two important purposes.
1. They will have something to remember all that went into the ceremony that will not be included in the normal wedding album.
2. When they share the CD or DVD with their friends, some of whom might be contemplating their own wedding, your name and contact details will be prominent.
Referrals are what will build your business. Subliminal ads, like on the CD or DVD label and at the beginning and end of the photos might bring you some business. At the very least, your unexpected gift after the excitement that goes with any wedding, will be remembered by the bride and groom.
The wedding ceremony rehearsal needs to be scheduled as soon as possible. It normally takes place a night or two before the actual ceremony (after work) and can be easily forgotten in the rush of last minute details. Additionally, the church or chapel might be previously booked by another wedding party.
Some have a small dinner party in a restaurant after the rehearsal. If your couple is planning one with their bridesmaids and groomsmen, make the reservations as soon as possible and confirm a few days before the rehearsal.
Make sure that everyone knows who will be in the wedding processional and the recessional and what to do. Practice it with the actual music, if possible, so it looks graceful during the actual event. Never forget that you are creating life-long memories for the couple.
The wedding reception has its own set of details to schedule and set in motion.
1. You need to determine the time of day for the reception. Be sure to allow enough time for the photographer to take the album photos after the ceremony and for the newly married couple to travel from the church to the reception.
2. Make sure the place for the reception is set up, decorated and stocked. It would be a wise decision to check with the restaurant or hall about a week before the wedding to check details and to discuss any changes in the menu or times with the manager. A phone call the day before the event wouldn’t be a bad idea.
3. Normal wedding reception activities need to be scheduled and coordinated so they feel like a natural progression before the couple leaves the reception.
Those activities can include the receiving line, the first dance, cake cutting, tossing the bouquet, speeches and toasting from the best man, parents or friends.
How To Find A Job In The Wedding Industry
There’s over a dozen different industries that might be interested in hiring Wedding Planners or consultants, if you were interested in working with companies.
Resorts in popular vacation spots are becoming sites for destination weddings and would have the need for a Wedding Planner. This would be a way to work and enjoy all the amenities available in some of the world’s most beautiful spots.
Hotels almost anywhere, even in your current location, are always sites for weddings or receptions in their banquet rooms and many might need a Wedding Planner or Event Coordinator to keep their wedding parties from becoming a disaster.
Churches and synagogues might be on the lookout for someone to handle the weddings being scheduled at their churches and temples. Distributing a well-designed flyer at each facility might get you referrals, if not an actual job. Make sure to include some business cards with the flyers.
Finally, do not forget to leave your business cards with local bridal shops, caterers and florists. These businesses handle some aspect of the wedding preparations every day. They would be good reciprocal referrals for your services. If you, in return, used their services in the wedding planning, it would be a Win-Win situation for all involved.
16 Things a Bride and Groom to Be Need to Ask Their Wedding Venue
Is the wedding venue available on our wedding day?
Sounds like an obvious first question doesn’t it, but you really need to ask it first. There is no point visiting a potential wedding venue, falling in love with the idea of getting married there and not being able to make your dreams happen because another bride and groom got there first.
If you’ve already chosen your special date, then we suggest you telephone the wedding venue ahead of the visit and state you can only make that date, if they are already booked up then get back to the list and find another fantastic wedding venue.
How many guests can be seated for a meal at the wedding venue?
This is fairly crucial, you don’t want to book a wedding venue that have a seating area for 250 people if you’re only inviting 60 to a sit down meal.
In turn you also want to ensure your guests can sit comfortably without being crammed into a small venue, or even worse, being left to feel as if they’re shoved in at the back, and can barely see the top table. Once you’ve got a rough idea of how many wedding guests are being invited, you need to make sure your chosen wedding venue suits your requirements.
Request to see a sample seating plan, ask about whether they have round tables, maybe even ask to see photos of previous wedding meals and how the tables are laid out. This will give you a good indication of whether you can seat your wedding party and ensure everyone is happy.
How many guests can the wedding venue accommodate for the wedding reception?
Some couples prefer to have a small and intimate wedding ceremony, and then follow that with the mother of all parties in the evening. If this is your plan, be sure that the wedding venue can accommodate this. You don’t want to have 200 evening guests descend on your wedding and find them all squeezed in, or unable to get to the bar. Again, the flip-side is that you don’t want to find out your wedding venue has a separate dance floor and bar area that resembles a barn – the single easiest way to have zero-atmosphere at your wedding reception is to find the wedding DJ or band playing to a half empty hall, with your wedding guests sitting around the edges not mingling.
What time can we access the wedding venue?
“Exclusively yours for the entire day!”… says their website. But what does that mean exactly? Each wedding venue will have their own rules of when you can access the building on your wedding day.
Simply confirm what time you can arrive ahead of the wedding, you don’t want to be left standing outside waiting for the cleaner to turn up.
Can the bridal party get ready at the wedding venue?
Maybe this is something the bride would prefer, instead of rushing around in the morning, why not ask the venue if they have the facilities for the bride to prepare for her wedding day in the comfort of her wedding venue.
Obviously you’ll want something nicer then a conference room, or a ladies changing room at a golf club, but if the wedding venue has a nice quiet comfortable room for the bride to arrive and perhaps have her hairdresser, make-up artist and the rest of her entourage help her prepare for her wedding day then all the easier.
Can we give you a CD of our wedding music for the bride’s entrance?
If you’re having a civil ceremony performed in an approved premises you won’t be able to use any music that has religious references in the song at all. By this we mean, terms like: Angels, Heaven, God etc etc. So no Robbie Williams ballads. The wedding venue will be fully aware of this and may have a CD of acceptable music, which is fine. However, if you want to make your wedding entrance to music of your choice you need to ensure that the wedding venue does actually allow this.
Assuming they are OK with you bringing along your own CD with your favourite song on it to play at the bridal entrance, it’s well worth dropping it off a day or two in advance to the wedding venue and asking them to test the CD on their player. You don’t want for them to try and play it as you’re nervously standing there only to find out your old CD is scratched or your CD-R won’t work on their machine.
The registrar will have to approve the songs you’ve chosen ahead of the wedding, but they should clarify all of this when you meet them.
Can we agree a timetable of the day, or are we set to your times?
Obviously a good wedding venue will suggest times to you, they’ll know how long each stage of the day will take. Ensure you can discuss the day’s timetable, agree when the ceremony will start (you’ll also need to approve that time with the registrar), plan how long the photos will take, agree the start time of the meal, decide what time to invite the evening wedding guests, and when the cutting of the cake and first dance will take place.
Can we bring our own drinks to the wedding venue, if not can we see the bar prices?
This is an interesting one, and well worth asking the question. Even if a wedding venue has a licensed bar available they still may agree that you could bring your own drinks along – even if it’s just fruit juices for the kids, it could save you money.
If you’re hiring a marquee at a venue, they will have a temporary bar for your guests – ask if you can stock the bar yourself, maybe even do a deal with someone who’ll buy all the booze for you and manage the bar for the night.
Should the wedding venue insist that you must use their bar facilities, ensure you ask to see the bar prices first, whether you or your guests are paying, no one wants a huge bar bill. Also check about wine served at the meal, and champagne for toasts.
Do we have to use your caterers, or can we instruct our own?
Some wedding venues insist that you must use their caters. This may be a restriction, however their own caters obviously have the knowledge of the venue and their kitchens, and would of catered for many weddings before – so maybe it’s not a bad thing.
However, it’s worth asking the question as if you are not committed to their caters you can shop around, and enjoy plenty of food tasting along the way.
If it’s raining, where would be the best spot to take our photos?
It won’t rain on your wedding day, surely not. Hopefully not. Maybe.
If the sun lets you down on the most important day of your life, you need a back-up plan. Have a good look around the wedding venue and ask where photos are normally taken during rainy days.
You really want to avoid having an awful backdrop indoors, when you were planning lovely photos out on the lawn. Most wedding venues are beautiful places anyhow, so they’ll be used to the British weather letting down brides before, and no doubt have a proffered beauty spot indoors to act as the back-drop for your wedding photographers to take your photos.
Is there a sound limiter on our wedding DJ or band?
Not a question most brides or grooms would consider asking, hence we threw it in the mix.
The thought is that if you’ve paid up to £500 for a wedding DJ, or potentially even more for a wedding band, then you want to be able to hear them at the back.
Unfortunately a lot of wedding venues in residential areas will be restricted to acceptable noise levels – this may mean your live entertainment loses some atmosphere on the dance floor. If you are planning a huge party for your wedding – check this first.
Do we need to order the full amount of guests for the buffet?
If you have 100 wedding guests in the evening, do you need to book a buffet for 100 people? You know that your mates will be more interested in the bar, most people who ate the wedding breakfast won’t be too hungry, so why not ask the wedding venue if you can just pay for 80% of the expected guests.
This way you’re saving some more money, and potentially saving wasted food at the end of the night.
Is there accommodation available at the wedding venue?
Maybe the wedding venue has a honeymoon suite available? A lot of weddings have visiting relatives from far afield, this means they’ll need somewhere to stay. You need to check in advance where you are going to spend your first night as a married couple, and if the venue has accommodation available then this could be your best option.
Even if you chosen wedding venue happens to be part of a hotel complex, you’ll still need to book accommodation for those who need it, so get your bookings in early.
Do you have a wedding cake stand we can use?
Your wedding cake needs to sit on something, it’s a focal point of your wedding day, and will set you back a fair few quid. No doubt the wedding cake maker will offer you a cake stand and knife for hire, but quite often the wedding venue will have a top quality cake stand ready for you.
If they do, it’s another little saving and one less thing to worry about.
Will there be any other weddings on at the same venue?
Why have we left this one so late? Well, it’s a personal choice whether you want a wedding venue entirely to yourself for the day, or whether you mind having another wedding party on the same day.
Whether it makes much difference or not depends on the size of the wedding venue. A small wedding venue may not have the space, or the different rooms for two large weddings.
You may find yourself sharing facilities, do you mind bumping into another bride?
Large hotels or golf clubs or private manor houses are often designed in a way that they can easily accommodate more then one wedding. Lets face it, weddings are big business so they want to attract as many as possible. If your chosen wedding venue will be playing host to more then one wedding on YOUR wedding day, ask to see where the two parties take place and ensure you’re comfortable with the idea.
What time does the bar shut, and what time do we have to leave?
Surely the most important question, what time can we party until? A good wedding venue will not go around at the end of the night throwing guests out of the door, however they will expect your wedding guests to leave at an appropriate time. Clarify with the venue what time is last orders at the bar, and what time does the music have to be finished by.
You’ll want one big farewell and send-off at the end of the night, so ensure your DJ is aware of the closing time and that he is prepared for the last dance and farewell to the new Mr & Mrs!
Choosing Your Wedding Photographer – Wedding Photography Styles Explained
You’ve chosen your date, booked your venue and started shopping for dresses. Now you’re looking for a wedding photographer. There are a lot of styles of wedding photography out there, and while people in the industry might know these styles inside out they be confusing for couples. Remember as well that not only are you picking a style of photography, but different types of wedding photography can make different demands on your time on your wedding day.
Picking the style of photography you want at your wedding boils down to three things. What style of images you want, how long you want to spend with a photographer on your wedding day, and most importantly of all your own personality and comfort in front of the camera.
There are plenty of different photography buzzwords out there. Vintage, editorial, artistic or contemporary are just a few. Perhaps more confusingly they are used by different photographers in different ways. Ultimately it is up to couples to ask plenty of questions and do plenty of research before picking a photographer, and to rely on seeing full set of photos from completed weddings Do not rely on the best five or six shots from several weddings to make a choice.
Wedding photography styles are a compromise between producing fantastic work and keeping to a timetable. A photographer might produce brilliant photos, but if he takes too long to produce them you probably won’t enjoy the experience.
Traditional (or Posed) Wedding Photography
A lot of people think of traditional wedding photography as endless stuffy group photos where everyone looks stiff as a board. Worse still, the different collections of people seem to go on forever. I think there is a fashion to be down on traditional wedding photography, but the actual working framework is still the same for most wedding photographers. The photographs may be more stylish but the actual experience on the day for the bride and groom is very similar.
There is always a trade off between the type of work a photographer does and the time it takes to shoot it. More formal posed photographs will take longer to set up and achieve. Any photographer who produces artistic posed work will need a certain amount of time to produce his best work. It is important that you find out how much time he will need, and work out how it will fit into your day. There are photographers who spend a couple of hours on formal shots. Make sure you are happy with giving over that amount of time on your wedding day. If you are not that comfortable in front of the camera you may find this type of photography more difficult. A good photographer should be able to help you and put you at your ease but for many individuals it can still seem a bit daunting.
Reportage Wedding Photography (Wedding Photojournalism)
If traditional is all about posed photographs, then reportage wedding photography is the opposite. It relies on capturing moments as they happen, and is more like a fly on the wall documentary. This form of wedding photography means that the photographer spends most of his time in the background, and so has become increasingly popular with couples. Weddings are also increasingly less formal than they used to be. Documentary wedding photography demands a different skill set from traditional wedding photography so you have to make sure that your photographer has the correct photographic background and can show you full weddings to back this up. Wedding photojournalism is more about a complete set of pictures from the whole day than a set of a dozen highlights. There are photographers out there who will jump on the latest bandwagon to gain business, but still use the same old style they always have. Wedding photojournalism is all about anticipation and being in the right place at the right time. It is not about closely directing people, so it puts many traditional wedding photographers outside of their skill set. There are some less ethical photographers who will use the latest buzzwords to improve their search engine presence, but still shoot the same tired old pictures.
If you are reticent about having your photo taken, wedding photojournalism is probably your best choice. The photography happens without you really realizing and you’ll look your natural best.
Although these two approaches might appear polar opposites, in reality most wedding photographers will offer a blend of these two styles. There are not many wedding photojournalists who don’t shoot at least some formal photographs and traditional wedding photographers will shoot informal pictures as well. Find out what proportion of each a photographer likes to shoot, and better still ask them what they like to shoot the most – chances are this is what they are best at.
Vintage Wedding Photography
Vintage wedding photography is a style that has been coming into vogue recently, but in lots of ways its a hard one one to quantify. Vintage can mean anything from using old film cameras during some of the wedding to just a different approach to post production to produce ‘vintage’ looking digital files. There are some great photographers out there, but bear in mind that if you are receiving files that are heavily edited in a certain style, you run the risk of your photos looking rather dated a few years later. If I was hiring a vintage style photographer, I personally would want at least some of the wedding shot on film, I’m not a huge fan of faking things. As always ask questions, see examples and make an informed decision.
Editorial Wedding Photography
This wedding genre is inspired by the fashion editorials of glossy magazines, at it’s best it can produce fantastic high-end images. To produce this successfully on a wedding day the photographer needs to be highly organised, and would probably need an assistant to help set up some of the shots in advance, although that would depend on his or her style. Do your research to make sure that the time requirements for this type of shoot fit in with your plans. If you really like this type of photography but don’t want to devote too much time to it on your wedding day, consider booking a separate photo session after the wedding. Often describes as a trash or cherish the dress shoot, a separate photo session might be the best way to get the wedding day you want and the photographs you’ll love without losing a huge chunk of your wedding day. It also means that you and your photographer can pick the ideal time of day for the right light and you have scope for rescheduling if it’s pouring with rain. In many countries, particularly the US, high end wedding photography is evolving towards three shoots: the engagement shoot, the wedding day, and an editorial session. Don’t necessarily think that it all has to be done in one day.
Artistic or Fine Art Wedding Photography
Essentially an evolution of traditional wedding photography, this type of photography offers a contemporary take on the traditional set of posed photographs, although these are both terms that have been somewhat over used by the photographic community, so again do your research. At its best this genre can produce moving romantic images, but some photographers can over use the same poses, so it can feel a bit impersonal. Ask to see lots of shoots and don’t be afraid to input your own ideas at your pre-wedding meeting.
There are lot of styles of photographer out there, but the main thing is to look beyond the catchy buzzwords and look long and hard at portfolios. Ultimately it is the competence of the photographer you are hiring that really matters. Experience, personal service and professionalism are what ensure a consistent standard of photography from wedding to wedding, and the consistency and ability to deal with the different shooting conditions that present themselves throughout a wedding day. Their portfolio should show a good balance of shots from bridal preparations to the first dance. Ask questions about how much time they will need to complete those all important formal and couples shots, and work out how much time you are happy to give. Even with more observational styles, planning and communication before the wedding is vital to get the best results and to get them efficiently. Keep to the guidelines and you are sure to have a memorable wedding day with photos to match.